| Civil Service Hiring: Current State (HR) |
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| Presented By: |
- Joanne Tolbert-Wells, Director of Recruitment and Staffing, Human Resources
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| Description: |
This workshop will provide an overview of changes to be made to the civil service hiring process. Participants will receive information about the new customer service standards and partnership expectations regarding civil service hiring.
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Learning
Objective(s): |
- Identify the changes in civil service hiring including new standards and expectations.
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| How To Get Your RFP or Bid Out Faster (OBFS Purchasing) |
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| Presented By: |
- Heather Haberaecker, Executive Assistant Vice President for Business and Finance/Chief Business Officer, OBFS
- Kevin Fair, Interim Director of OBFS Purchasing
- Arlene Shorter, Senior Contract Coordinator, OBFS Purchasing
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| Description: |
This workshop will detail the proposed process for completing an effective scope of work for a RFP (Request For Proposal) or bid process. There will be a discussion about the pitfalls to avoid in developing the scope of work and what you can expect in return from Purchasing if the scope is done well. The workshop also will review the proposed means of measuring Purchasing time to completion of the bid process and what we need from you in the bid evaluation process.
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Learning
Objective(s): |
- Review the proposed method of preparing an effective Scope of Services.
- Explain what you can expect from OBFS Purchasing.
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| Travel Expense Management (TEM) System Reporting Tools from the EDW (AITS Decision Support) |
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| Presented By: |
- Mandy Bodine, Assistant Director, AITS Decision Support
- Jerry Myers, Functional Area Coordinator, AITS Decision Support
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| Description: |
This workshop will provide details and tips on the Electronic Data Warehouse (EDW) Business Objects universe Finance Travel and Expense. This universe allows you to report on unattached T-Card transactions, identify how long expense reports take at each stage of the process and identify if employees have set up a proxy in the TEM system. Come to learn how the universe can assist your department in accessing the data from TEM.
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Learning
Objective(s): |
- Access data from the TEM system to prepare departmental reports.
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| The Changing Tide
of Federal Regulations That Impact Research Administration (OBFS Grants
and Contracts & OVCR Office of Research Services) |
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| Presented By: |
- Vanessa Peoples, Executive Director and Assistant Chief Business Officer, OBFS Grants and Contracts
- Mee Mee Lee-Choi, Associate Director, OBFS Grants and Contracts
- Karen McCormack, Senior Associate Director, OBFS Grants and Contracts
- Patricia Pfister, JD, CRA, Associate Director, Sponsored Projects (Research Contracts), OVCR Office of Research Services
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| Description: |
You may be familiar with the existing federal circulars that are used to administer your sponsored awards such as A-21 for Cost Principles and
A-110 for administrative guidelines. All of the circulars have undergone a major overhaul. We would like to share some of the overarching changes with campus administrators but more importantly, we would like your input on potential process and policy changes you think may need to be considered as a result of the changing regulations. We also would like to discuss changes to the sponsored award close-out process in relation to the HHS transition to a subaccount payment method.
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Learning
Objective(s): |
- Receive an overview of the overarching changes.
- Evaluate potential changes in policies and procedures that may impact your department or college.
- Relate input to central office staff that will help facilitate seamless adoption of the new regulations.
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| Internal Controls and Fraud Prevention For Your Unit (UA Internal Audit) |
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| Presented By: |
- Neal Crowley, Director of UIC University Audits
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| Description: |
This workshop will provide an overview of the design and implementation of internal controls in University business processes with emphasis on the consideration of fraud. We will use a case study to discuss fraud indicators, traits and characteristics of fraud perpetrators, and the internal control breakdowns that conceal fraud. We will cover the various internal control procedures that management can introduce into the business process to mitigate the occurrence of fraud.
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Learning
Objective(s): |
- Describe the strengths and weaknesses of various internal control types.
- Identify emerging internal control issues from most recent internal audits.
- Recognize common fraud indicators.
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| Determining the Appropriate Level of Reserves for Your Unit (VCAA Budget and Resource Planning) |
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| Presented By: |
- Janet Parker, Associate Chancellor and Vice Provost for Budget and Resource Planning
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| Description: |
This workshop will have discussion on what is necessary to establish a financial reserves policy at UIC. Presentation topics will include defining financial reserves and types of reserves, discussing the approach for determining the appropriate level of reserves, and budgeting reserves.
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Learning
Objective(s): |
- Define University best practices toward creating a reserve policy.
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